However, to those reports with colleagues, collaborate in workspaces, or view reports on mobile devices, you need a Power BI Pro license . Power BI Desktop (Free) Power BI Pro Create Reports Connect to Data Sources Share Reports No (Local files only) Yes Workspace Collaboration Yes Report Frequency Manual Refresh Automated Refresh Key Features in the May 2026 Update
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in the background and does not require administrator rights for installation. Microsoft Download Center However, to those reports with colleagues, collaborate in